Summary: To coordinate the practical and administrative arrangements for training programmes and ensure participants, facilitators, materials, venues and recor...

Job Details

  • Deadline: Not specified
  • Company: MyJobMag Nigeria
  • Location: Kenya

Job Description

Job Purpose

To coordinate the practical and administrative arrangements for training programmes and ensure participants, facilitators, materials, venues and records are ready before, during and after delivery.

Key Duties and Responsibilities

  • Maintain the training calendar, programme tracker, delivery timelines and participant registration records.
  • Coordinate with clients to confirm dates, objectives, participant numbers, special requirements and programme expectations.
  • Confirm facilitator availability, session plans, travel details, required equipment and materials.
  • Arrange venues, virtual meeting links, accommodation, transport, refreshments and other approved logistics in coordination with the responsible officer.
  • Prepare participant lists, attendance registers, name tags, course packs, assessment materials and evaluation forms.
  • Distribute joining instructions and pre-course information to participants and trainers within agreed timelines.
  • Check programme readiness using a checklist and escalate unresolved gaps before the event begins.
  • Support registration, attendance monitoring, timekeeping, session transitions and participant enquiries during programmes.
  • Coordinate collection and secure storage of attendance sheets, assessments, feedback forms, photographs where authorised and other programme evidence.
  • Prepare draft certificates using approved names, course titles, dates and completion criteria; ensure they are reviewed and authorised before release.
  • Track participant completion and assessment status; do not issue or promise certificates contrary to approved requirements.
  • Compile participant feedback and evaluation data and prepare programme close-out reports.
  • Follow up on outstanding client information, trainer invoices or documents, feedback and post-training actions.
  • Maintain accurate digital and physical programme files using the company’s naming and filing conventions.
  • Support training proposals, budgets, course schedules and resource lists under the manager’s direction.
  • Record issues, complaints, incidents and improvement suggestions and refer them to the appropriate manager.
  • Protect participant personal information and share records only with authorised persons.

How to Apply

Apply by email: services@myjobmag.com

Application link: Apply for this job