Summary: Our Client, a reputable travel management and destination services company with established operations in ticketing, visa support, holiday packages, p...

Job Details

  • Deadline: Sep 3, 2026
  • Company: MyJobMag Nigeria
  • Location: Kenya
  • Salary: ₦300,000 monthly gross

Job Description

Our Client, a reputable travel management and destination services company with established operations in ticketing, visa support, holiday packages, protocol services, corporate travel and customer service delivery, is seeking a professional, discreet and highly organised

Executive Assistant to the MD/CEO

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The successful candidate will provide high-level administrative, scheduling, correspondence, meeting, documentation, digital office and follow-up support to the Managing Director/Chief Executive Officer.

The role requires someone who is well-spoken, proactive, technology-competent, detail-oriented and able to manage confidential information professionally.

Key Responsibilities

  • Manage the MD/CEO’s calendar, appointments, meetings and daily schedule.
  • Coordinate internal and external meetings.
  • Prepare meeting agendas, meeting packs, reminders, notes and action points.
  • Take accurate meeting notes or minutes where required.
  • Track follow-up actions and pending matters.
  • Draft, format and proofread emails, letters, memos, reports and presentations.
  • Screen and prioritise calls, messages, emails and requests requiring the MD/CEO’s attention.
  • Organise documents, records, correspondence and executive office files.
  • Maintain digital filing systems and confidential records.
  • Follow up with staff, clients, vendors and external contacts on assigned matters.
  • Support executive travel, protocol and logistics arrangements where required.
  • Use office tools, calendar tools, meeting platforms and task trackers effectively.
  • Handle confidential business, staff, client and management information with discretion.

Key Requirements

  • First degree or HND in Business Administration, Secretarial Administration, Office Management, Mass Communication, English, Humanities, Social Sciences or a related field.
  • Minimum of 3 to 5 years’ relevant experience as an Executive Assistant, Personal Assistant, Administrative Officer, Office Manager, Executive Secretary or similar role.
  • Experience supporting a CEO, Managing Director, Executive Director or senior executive will be an advantage.
  • Excellent written and verbal communication skills.
  • Strong organisation, scheduling, follow-up and document management skills.
  • Good knowledge of Microsoft Office, especially Word, Excel and PowerPoint.
  • Good knowledge of Google Workspace, including Gmail, Google Calendar, Google Docs, Google Sheets and Google Drive.
  • Ability to use meeting platforms such as Zoom, Google Meet or Microsoft Teams.
  • Ability to use task management or tracker tools such as Trello, Asana, Monday.com, Notion or similar tools will be an advantage.
  • High level of confidentiality, discretion and professional judgement.
  • Must be calm, proactive, detail-oriented and able to work under pressure.

Salary

₦300,000 monthly gross

How to Apply

Apply by email: services@myjobmag.com

Application link: Apply for this job